Microsoft Office, Productivity, Software, Tips and Tricks

Tips and Tricks: Are you being productive in Microsoft Word?

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Microsoft Word has become an essential tool in any office environment. The product has been around for some time, and many features have been developed over the years. Strangely, the majority of users do not use these convenient and effective features.

Our Commit100 expert has put together a list of some of the most used productivity tips and tricks in Microsoft Word.

Download the Tips and Tricks in PDF format: Commit100-MSWordTipsNTricks

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Fast text selection and navigation
1. To select an entire paragraph, make three fast clicks anywhere inside the paragraph.
2. Ctrl + Click selects the sentence.
3. To select all the text in a paragraph before or after the cursor, press Ctrl + Shift + ↑ or ↓.
4. To select text in the paragraph by word, before or after the cursor, press Ctrl + Shift + → or ←.
5. To select text in the paragraph by symbol before or after the cursor, press Shift + → or ←.
6. To navigate through text by word, Ctrl + Shift + → or ←.
7. To navigate through text by paragraph, Ctrl + Shift + ↑ or ↓.
8. To select all the text in a document, Ctrl+A.
Easy text alignment. Tab will move the cursor by equal space intervals to the right.
View two copies of the document at the same time:
1. Go to View tab > Split View
2. Move the divider between the two views to change the size of each.
Copy and Paste Text:
1. To copy text, select the text and Ctrl+C.
2. To paste text, select where to paste and Ctrl+V.
3. To cut text, select the text and Ctrl+X.
Undoing actions after accidentally doing something, perhaps several steps ago. There is (as far as I know) no limit on how many actions you can undo / redo:
1. To undo an action (step backward), Ctrl+Z.
2. To redo an action (step forward), Ctrl+Y.
To automatically format text as heading of different levels, use the built-in heading templates in HOME tab, Styles area:
1. Simply place the cursor on the text you want to format, and select the style you wish to apply.
2. To preview the style without applying, simply hold the mouse over the style block.
Finding and replacing text:
1. To find text, press Ctrl+F and type the text you need to find, then Enter.
2. To replace a number of reoccurring words / word combinations, Ctrl+H.
Spelling check:
1. Spelling check is enabled by default, and it uses zig-zag underlines to mark text that has spelling mistakes.
2. To run through all the spelling mistakes, press F7.
3. You can choose to ignore or replace a misspelled word.
Inserting tables
1. Go to Insert > Table > Select the number of Rows and Columns you need.
2. Type “+” then Tab multiple times (depending on the number of rows/columns you need) and press Enter.

+ + + + +

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Insert Table of Contents:
1. Go to References > Table of Contents > Select one of the automatic tables.
2. To update the table after you make changes to the document, click anywhere in the table and press F9.

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Text Formatting.
1. To make a word subscript, Ctrl and +, To make a word superscript, Ctrl and Shift and +
2. To increase font size, use Ctrl and Shift and >, to decrease font size, use Ctrl and Shift and <
3. To make a word bold, underlined, italic – Ctrl+B, Ctrl+U, Ctrl+I, respectively.
Easy converting /saving to PDF using Word’s built-in features.
1. File > Save As > From the dropdown, select the PDF file format.
2. File > Print > Select the printer Microsoft Print to PDF.

Download the Tips and Tricks in PDF format: Commit100-MSWordTipsNTricks

Stay tuned for our next blog, where we will discuss tips and tricks for Microsoft Outlook.

July 29, 2016 by Alexei Mankovski

Insurance, Security

Have you been security breached?

Security concept: Lock on digital screen, contrast, 3d render

Have you been security breached? As security pros put it, “you have either been security breached or you just don’t yet know it”. With the increasing use of digital technology, more and more information is exchanged in cyberspace. A lot of that information is personal data, for the storage, transfer, and exchange of which there are many rules and regulations. In the case of a security breach, such as the one that happened to LinkedIn, the business who holds the data is held liable.

What is cyber liability insurance

Cyber liability insurance cover (CLIC) has been available on the market since about 2006. CLIC policies cover a business’ liability for a data breach in which the firm’s customers’ personal information, such as Social Security or credit card numbers, is exposed or stolen by a hacker or other criminal who has gained access to the firm’s electronic network. This insurance allows to mitigate risks related to security breaches, namely, by transferring the risk (quantified in financial value) – insuring against it. Such risks are primarily related to the mandatory data breach requirements in most countries (Canada, US, EU) – if you have been breached, you must notify your clients, and the costs of notification can be very high (including loss of revenue, lawsuits, etc.).

Such costs force many business owners to consider CLIC among the other risk management tools – flood, fire, theft insurance. Cyber insurance cover is enormously beneficial in the event of a large-scale security incident, as it provides a funding mechanism to recover from major losses, helping businesses return to normal operations.

What CLIC covers from

Presently, CLIC can include:

Data breach/privacy crisis management cover (expenses related to the management of an incident, the investigation, the remediation, data subject notification, call management, credit checking for data subjects, legal costs, court attendance and regulatory fines)
Multimedia/Media liability cover (third-party damages, like defacement of website and intellectual property rights infringement)
Extortion liability cover (losses due to a threat of extortion, professional fees related to dealing with the extortion)
Network security liability (third-party damages as a result of denial of access, costs related to data on third-party suppliers, costs related to the theft of data on third-party systems).

Apart from that, cyber liability cover can include expenses related to mitigating data breach risks, such as security audit costs (Commit100 has done such audits for its clients).

Who needs cyber liability insurance?

All businesses carry confidential client information, however there are different classes of such information. For example, breaches related to data such as credit card information, medical information, social insurance numbers will be of higher risk that breaches related to name and address. For example, in Ontario there exists the Personal Health Information Protection Act (PHIPA), which puts very stringent requirements on handling of individuals’ health information.